CONSTITUTION

NEW BRUNSWICK SOCIETY OF RETIRED TEACHERS

SAINT JOHN BRANCH

REVISED MAY 2017

Article I: Name

The name of the organization is the New Brunswick Society of Retired Teachers Saint John Branch, (NBSRTSJ).

 

Article II: Objectives

The NBSRTSJ fully supports the NBSRT mission – The mission of the NBSRT shall be to protect and advance the well being of retired teachers through information, advocacy, education, and socialization. In doing so we will

a) co-operate with other branches through the provincial organization to improve the status of the retired teachers of our province

b) maintain a continued interest in education in New Brunswick

c) provide an opportunity for improvements in financial health and social stimulation

d) protect the interests of retired teachers of this branch and their spouses

e) encourage retired teachers to become members of the NBSRT

 

Article III: Affiliations

a) The NBSRTSJ is affiliated with the provincial association, the New Brunswick Society of Retire Teachers (NBSRT) and through them with the New Brunswick Teachers' Association (NBTA) and the Canadian Association of Retired Teachers (CART).

b) Through our Branch Representative, NBSRTSJ contributes to, and supports the School Days Museum.

c) The organizations work together in the interests of education, the teaching profession, the welfare of retired teachers and other matters that may arise.

 

Article IV: Membership

a) Any teacher who is retired and who is receiving a full, partial, delayed, or disability pension from the Province of New Brunswick is eligible for membership.

b) Any person who is retired from teaching outside New Brunswick may become an Associate Member with full privileges except voting on matters dealing with amendments to the Pension Act. 

c) Branch members may submit the name of member to receive consideration for an Honorary Membership or Certificate of Appreciation.

1) Honorary Membership may be conferred by the Executive Committee of the Branch upon those members who have held one or more of the Executive Committee positions, served at least 7 years and made an outstanding contribution to the life and welfare of the members.

2) A certificate of Appreciation may be conferred by the Executive Committee of the Branch upon members of the branch who have provided outstanding service to the branch and its members over a number of years.

 

Article V: Fees

Dues shall be established by the provincial NBSRT.

 

Article VI: Governance

a) The decision making body for NBSRTSJ shall be made up of Executive Officers and Standing Committee Chairs.

1) Executive Officers: President

  Past President

  First Vice – President

  Second Vice – President

  Secretary

  Treasurer

  Branch Director

b) The Standing Committee chairs are Membership, Social, Publicity, Wellness, Scholarship/Memorial, Telephone, School Days Museum Branch Representative, Website, Reflections Correspondent, Cards.

c.)The Executive Committee shall consist of the Executive Officers and Standing Committee Chairs. The Executive Committee shall organize and conduct all matters pertaining to NBSRTSJ in accordance with the Constitution and By-Laws approved at an Annual Meeting.

d) The Executive Officers and/or Executive Committee shall conduct the business of the Society between General Meetings.

e) Additional ad hoc committees and interest groups may be established as appropriate and shall report to Executive Committee as necessary. 

 

Article VII: Elections

a) Executive Officers and Standing Committee Chairs shall be elected at an Annual Meeting.

b) The Past President will convene a Nominating Committee, at least one month in advance, and shall present a slate of Executive Officers and Standing Committee Chairs to serve on the Board at the Spring Annual Meeting and, when necessary, conduct elections.

c) The term for Executive Officers serving in the same position shall be two (2) year terms, subject to the approval of the membership. The term a member serves in the same Executive Officer position can be extended for one (1) further term.

d) When vacancies occur between elections, the Executive Committee may make an appointment for the unexpired term, subject to the ratification of the membership at the next meeting of the membership.

 

Article VIII: Meetings

a) There shall be at least two General Meeting of the membership each year

1) Spring Annual Meeting

2) Fall Meeting

b) The Executive Officers and/or Executive Committee shall meet at the call of the President.

c) The quorum at the General Meetings shall be 10% of the membership.

d) The quorum at the Executive Officer meetings shall be 50% plus 1.

e) The quorum at the Executive Committee meetings shall be 50% plus 1 of the positions.

 

Article IX: Finance

a) All the monies shall be deposited in an accredited Canadian Financial Institution.

b) The signing authority shall be two of the Treasurer, President, First Vice-President and Secretary.

c) An annual budget will be prepared and presented to the membership at the Spring Annual Meeting.

d) The financial records shall be examined annually and the examiner shall be appointed by the Executive Committee.

e) Non-routine expenditures of under $500 require approval of the Treasurer in consultation with one of the President, First Vice-President or Secretary. Expenditures over $500 require Executive Committee approval. 

 

Article X: Amendments

Amendments to the Constitution may be made at a Spring Annual Meeting., by a majority vote, prior notice of said amendment(s) having been circulated to the members along with the notice of the Spring Annual Meeting at least two (2) weeks before the meeting.

 

APPENDIX A - DUTIES of EXECUTIVE OFFICERS

PRESIDENT: The President shall

1. Be the chief operating officer of the branch

2. Be familiar with, oversee and guide the operations of the branch

3. Prepare meeting agendas

4. Call and preside over all meetings of the Executive Officers, Executive Committee and membership

5. Appoint committees and chairpersons as necessary

6. Respond to invitations to represent the NBSRTSJ

7. Liaise with other NBSRT Branches, the provincial NBSRT and the provincial NBTA/NBTF where appropriate

8. Be an ex – officio member of all committees

 

PAST PRESIDENT: The Past-President shall

1. Attend and report to the Executive Committee and General Meetings of the membership as appropriate

2. Act as an advisor to the president

3. Form and chair a nominating committee

4. Present a slate of Executive Officers and Standing Committee Chairs, call for nominations and, when necessary, conduct elections at the Spring Annual General Meeting

 

1ST VICE- PRESIDENT: The 1st Vice - President shall

1. Attend and report to the Executive Committee and General Meetings as necessary

2. Perform tasks as requested by the President and the duties of the President when appropriate

3. Act as a liaison between NBSRTSJ and the provincial Association's Pension Committee

 

2ND VICE – PRESIDENT: The 2nd Vice - President shall

1. Attend and report to Executive Committee and General Meetings as necessary

2. Perform tasks as requested by the President

3. Chair the Constitution Committee

4. Receive submissions for honorary membership and certificate of appreciation and form an ad hoc committee to make recommendations to the Executive Committee

5. Act as a Liaison to the NBSRT Group Insurance Committee

6. Act as the second Branch Director

 

SECRETARY: The Secretary shall

1. Attend and record the minutes of all meetings

2. Prepare and arrange for the distribution of the minutes

3. Prepare all other materials as necessary

4. Write and receive correspondence for the branch

5. Ensure that the Web Site Committee receives approved minutes

6. Transfer all records to the incoming Secretary

 

TREASURER: The Treasurer shall

1. Attend and report to Executive Committee and General Meetings of the membership

2. Ensure all monies are deposited in an accredited Canadian financial institution

3. Pay all debts of the branch by cheque where possible and have receipts for all payments made in cash

4. Have all cheques signed by two of the Treasurer, President, Vice- President and Secretary

5. Present an examined financial statement to the Spring Annual Meeting

6. Prepare and present an annual budget to the Executive Committee and the Spring Annual Meeting

7. Keep the financial records of the NBSRTSJ

8. Transfer all records to the incoming Treasurer

9. Collect annual dues from Local Members and inform the Membership Secretary

 

BRANCH DIRECTOR: The Branch Director shall

1. Attend Provincial Directors, Branch Executive Committee and, General Meetings

2. Attend and report, jointly in writing, to the Executive Committee and General Meetings

3. Represent the wishes and concerns of the membership and local Executive Committee at the provincial level

 

APPENDIX B - DUTIES of STANDING COMMITTEE CHAIRS

MEMBERSHIP SECRETARY: The Membership Secretary shall

1. Attend and report to Executive Committee and General Meetings as appropriate

2. Receive membership forms, records information from forms, sends forms to the Provincial Membership Secretary, who communicates with Vestcor Corporation Services

3. Keep contact with the Provincial Membership Secretary to ensure accuracy of membership list, especially regarding residency, new members, and departed members

4. Maintain an up-to-date listing of members’ names, addresses, phone numbers, e-mails, and year retired

5. Maintain an e-mail address book, using it for newsletters and special notices to members

6. Promote the benefits of membership to new retirees

 

SCHOLARSHIP/MEMORIAL FUND: The Scholarship/Memorial Committee shall

1. Attend and report to Executive Committee and General Meetings through the chair

2. Promote the NBSRTSJ Scholarship Fund in the newsletters to the membership, at General Meetings and on the website

3. Maintain a current supply of memorial and special occasion cards and donation envelopes

4. Liaise with and receive reports from UNBSJ and report the scholarship recipient, amount of the scholarship and funds raised to the Spring Annual Meeting

5. Liaise with funeral homes to ensure a supply of memorial cards is available and/or that the Scholarship Fund is listed in their generic cards

 

WEBSITE: The Website Committee shall

1. Meet at the call of the Chair and/or Webmaster

2. Consist of up to 6 persons and Webmaster

3. Attend and report to the Executive Committee and the Spring Annual Meetings through the Chair

4. Maintain current information with updates being made by the Webmaster after each committee meeting

5. Use pertinent information as it becomes available, and subject to the approval of the Chair and Webmaster, to update on ad hoc basis

6. Obtain authorization, in advance, from the Executive Committee for expenditures on equipment, maintenance, upgrades, etc. over $500

 

TELEPHONE COMMITTEE: The Telephone Committee shall

1. Meet at the call of the Chair

2. Report to the Executive Committee and Spring Annual Meeting through the Chair

3. Coordinate phone calls as necessary for Branch events and concerns

 

REFLECTIONS CORRESPONDENT: The Reflections Correspondent shall

1. Attend and report to the Executive Committee and General Meetings of the membership as appropriate

2. Solicit materials which reflect the activities of the branch

3. Submit materials for Reflections by the edition deadlines

 

SOCIAL COMMITTEE: The Social Committee shall

1. Meet at the call of the Chair

2. Attend and report to the Executive Committee and General Meetings, as necessary, through the Chair

3. Coordinate social events

4. Solicit and use feedback from the membership

 

PUBLICITY COMMITTEE: The Publicity Committee shall

1. Meet at the call of the chair

2. Attend and report to Executive Committee and the Spring Annual Meeting, as necessary, through the chair

3. Coordinate the preparation and distribution of the branch newsletter

4. Prepare media releases as appropriate

5. Coordinate appropriate lobbying efforts relative to the well-being of retired teachers

 

 

WELLNESS COMMITTEE: The Wellness Committee shall

1. Meet at the call of the chair

2. Attend and report to the Executive Committee and General Meetings, as necessary, through the chair

3. Research information regarding wellness activities

4. Organize input and activities as required

5. Submit information re: planned branch activities to the Publicity Committee for circulation to the membership

 

CARD COMMITTEE: The card Committee shall

1. Meet at the call of the chair

2. Attend and report to the Executive Committee and General Meetings, as necessary, through the chair

3. Send cards to members who are ill, in hospital, have experienced a loss or to other special events

 

BRANCH REPRESENTATIVE - SCHOOL DAYS MUSEUM

The Museum functions as a collector and repository for artifacts and archival material used in the schools, in teacher training and in the Department of Education in New Brunswick, a site for exhibiting and interpreting artifacts and archival materials and a research facility for those interested in education. The Branch Representative shall

1. Attend and report to Executive Committee and General Meeting as necessary

2. Liaise with the Board of Directors of the School Days Museum

3. Encourage Saint John Branch retired teachers to send material to the museum to add to the collections

4. Encourage Saint John Branch retired teachers to visit to the museum and provide support through financial donations